Budget Questions & Answers
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Click on a question below to link to its respective answer.
Questions —
Q:	Is a budget required?
Q:	Can any member of the association ask for a budget to be changed or can it only be changed at a budget meeting? What type of motion would the member make?
Q:	When the budget is approved, are the fundraisers included in the budget also approved or must they be voted on separately?
Questions & Answers —
Q:	Is a budget required?
A:	Yes. The budget is an outline of estimated annual income and expenses. It is part of the treasurer's duties to serve on the budget committee and help prepare a proposed budget. After the budget has been drafted, it should be presented to the PTA board/executive committee for consideration and then to the PTA association for approval. The treasurer or budget & finance chairman presents the proposed budget to the association in writing and explains that budget amounts are estimated. The president asks if there are any questions concerning any item in the budget. If there are none, or after questions have been answered, a member moves to adopt the budget as presented or amended.
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Q:	Can any member of the association ask for a budget to be changed or can it only be changed at a budget meeting? What type of motion would the member make?
A:	Since the budget is only an estimate of the planned expenditures for the year, it may be necessary to amend it. The treasurer should review the budget monthly, compare it to expenditures, and bring a motion mid-year to amend if necessary. The budget may also need to be amended if new programs or projects are approved. Any voting member of the association may make a motion to amend the budget. To amend a previously adopted budget, it is necessary to have a two-thirds vote; with 30 days previous notice, a majority vote.
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Q:	When the budget is approved, are the fund raisers included in the budget also approved or must they be voted on separately?
A:	The proposed budget should be presented in writing. You may present the budget as a whole, discussing the activities that you think will bring in income, and then discussing activities that will have expenditures. This would include all fund raisers. Give the membership the opportunity to ask questions regarding the budget, then vote on the budget as a whole. If a member has a question about a particular activity, you may pull that item from the budget until more information is obtained, and bring back an amended budget at the next association meeting.
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